Apr 16 , 2026

Eric Ström, JD PhD LMHC Group Practice Office Hours (April 16th, 2026)

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'My Notes'Breach Notification Rulebusiness consultationChatGPTcovered by BAAdata storagedifferent groups/tiersdual licenseEric-Day Sessionformer employee's clientHIPAA compliance and securityHIPAA compliantinsurance companieslegal/ethical considerationslowering rate/feeno BAAPCT and Eric recommendationspracticing abroadprivate pay clientsprogress notesremote therapy from Swedensuperbill reimbursementSwedish tax lawsZoom AI tanscription

Mar 12 , 2026

Dr. Maelisa McCaffrey Group Practice Office Hours (February 12th, 2026)

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Aetna InsuranceAI for note writingcatching up notes in EHRchanging an Adjustment Disorder DXdocumentation requirementsDr. Maelissa McCaffrey SessionEvernorthin-session notesinsufficient documentationinsurance companiesinsurance raise requestintake/assessmentsjustifying medical necessitymaintenance/supportive therapymedical necessity wording / requirementsNOS (Not Otherwise Specified) diagnosisprogress notessigned documents via client portalsubstance abuse assessmenttelehealth consent documentstelehealth sessionstherapist locationtrashing paper and electronic notestreatment plan goalstyped signaturesunlocking and amending clinical notes

May 23 , 2025

Dr. Maelissa McCaffrey Group Practice Office Hours (May 23rd, 2025)

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accessing and changing documentationAI for note writingappend progress notesauditing and monitoringauditsBreach Notification Ruleburden of note writingclient billingclient consentclient suicide documentationclients subjective reportcompromised PHIcopying and pastingdocumentation standardsdocumenting chargesdocumenting contact between sessionsdocumenting initial inquiries from prospective clientsdocumenting progress of longterm clientsDr. Maelissa McCaffrey SessionEmotional Support Animal letterEOBethical standardsGoogle DriveGoogle FormHIPAA compliance and securityHIPAA covered entityinformed consent documentinsurance companiesInternal Family Systems (IFS)Internal Family Systems (IFS) protocolliability concernsmail containing PHImedical setting vs. mental health servicesNote taking softwareobjective contentopened mailPCT guidancePCT recommendationsPCT wayprogress notespronoun documentationpsychological/neuropsychological testing servicesPsychology Todayrepercussionsself-pay practicestorage requirementsstoring PHItimestamped changesusing AIwaiting fee

Apr 11 , 2025

Group Practice Office Hours (April 11th, 2025)

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age of consentbecoming legal adultCAMS approachdata access and patient privacyEHR accessfront desk phoneHIPAA compliantinsurance coding auditsinsurance companiesiPlum phone servicelegal obligationsminor/adolescent clientprocess paymentsprotect PHIQuality Management Departmentreview recordsscheduling potential clientsshared iPlum numberSimple Practice BAAStripe BAAsuicidal ideationteen clientstemporary accessunencrypted communication

Oct 24 , 2024

Group Practice Office Hours (October 24th, 2024)

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billing and insurance reimbursementbroader criteriachecklists for offboarding employeesEHR upgradeExplanation of Benefits (EOB)fully licensed clinician informed consent paperworkGood Faith Estimateguidance and suggestionsHIPAAHIPAA violationinformed consent forminsurance companieslaws and ethicslegalities of using ICD codes versus DSM codesLPC numberMedicaid clientsmental health-specific ICD trainingNPI numberobtaining parent/legal guardian consent/authorizationpatient poachingpractice specific vs. therapist specificpre-licensed clinician informed consent paperworkprotection from patient poachingsigned BAAsigned TOSsuperbillterminated staffverbal consent vs consent forms

Aug 9 , 2024

Group Practice Office Hours (August 9th, 2024)

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accepting Medicare insuranceclaim processingdocumentation practicesEMR systemexplanation of benefitsHIPAA standpointHIPAA violationinsurance companiesinterstate telehealth servicesMedicare/Medicaid auditmultiple time zonesPCT recommendationsprivate pay cliniciansprocessing claimsProvider Summary Vouchers (PSVschedulingtelehealth sessionstraveling out of countryverifying client information

Jul 26 , 2024

Group Practice Office Hours (July 26th, 2024)

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affordable EHR platformsAir Screen Mirroring Receiverclaim processingcloud storagecontinuity of caredisputing chargesdoctor referral confirmationsexplanation of benefitsGoogle MeetHIPAA standpointHIPAA violationinsurance companiesnon-profit organizationNotabilityoptimizing screen sharingpayment processorPHI confidentialityprivate pay cliniciansprocessing claimsProvider Summary Vouchers (PSVROIsscreen mirrroringservice ticketsservice trackingsigned consent formsSimple Practicestate-funded programssupporting documentsverifying client information

Mar 22 , 2024

Group Practice Office Hours (March 22nd, 2024)

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AI programscontingency plan checklistdata breach checklistdifferent practice receiving EOBsGoogle Meet for staff meetingsHIPAAHIPAA compliantHIPAA compliant programsinsurance companiesliability risksminors on payrolloption to require host to joinPHIrecurring meeting linksReddit accountsecurity riskstake notes during meetingswork email address

Aug 11 , 2023

Group Practice Office Hours (August 11th, 2023)

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billing and insurance reimbursementChromebookdata useHIPAA securehome PC running on Windowsindividual liability policyinsurance companiesLinuxmalpractice insurancenon-encrypted SMSnon-secure communication policypersonality disorderspotential client communicationsecure EHRSimple Practiceterms and conditionsterms of servicetransmission of PHIUSB

May 19 , 2023

Group Practice Office Hours (May 19th, 2023)

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APA Telepsychology trainingBAABardbilling for couplesBYOD policycontractingcouples sessionselectronic chartGoogle MeetGoogle Workspace / GSuiteHIPAA compliantHIPAA considerationsHIPAA friendlyinformed consent forminsurance companiesLastpasslegal limitationsmaintaining HIPAA and client confidentialitymanaging access and confidentiality of minors' PHINotice of Privacy Practicespaper to EHRpassword management systemprovider signaturerecommendationsrecommendations for phone servicesrequest documentationrequesting recordsRing Centralsigning into accountSimple PracticeTalk RouteTherapyAppointmentThird Party service vendors worksheetthird-party vendorsVoIP serviceZoom