Feb 19 , 2026

Group Practice Office Hours (February 19th, 2026)

View Session

accessing PHIAI advancementBAA for VPN serviceclass action lawsuitclinician outside of practicecost effective optionsDigital Care Solutionsencrypted emailFCC investigationformal 1099 positionHIPAA compliantLuxSciOiva Healthpaying outside therapistPCT guidance and supportrequired updatessecure emailsharing data with big tech companiesSimple PracticeSubstance Use Disorderssupervising therapistW2 pre-licensed employee

May 8 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (May 8th, 2025)

View Session

"""no secrets"" policy"1PasswordA Law & Ethics Approach to Working with Suicidal Clientsaccessing PHIAetna Medicare patientsAI toolsannual medicare risk adjustment data reviewauditschart accessclient satisfaction surveyscompliance policiesconsent formscontains no PHIcouple and individual therapycouples therapydecline to sign emergency contact formemergency contactemergency serviceencrypted emailEric-Day Sessionethical standardsexecute BAAexecuter of professional willFathom AIGDPR-compliantGoogle/Apple sign-inheightened suicide riskHIPAA compliantHushmailinformed consent policyintimate partner violence (IPV)iPlumlegal obligationslegal/ethical considerationsLegally Practicing Across BordersPCT guidancePCT recommendationsphysical storagepositive and insightful feedbackpsychotherapy notesrecords releaserelease of information formsrisk assessmentssafety planningschedulingsigned ROIssigning into telehealth platformSimple Practicesocial media platformssponsor ACT/IPS programsstandard of practicestoring passwordsstoring will electronicallytechnology disruptionsteletherapytherapy sessionsTherapyNotestranscriptsupdating passwordsupdating signaturesverifying a client's identityZoom Health

Mar 14 , 2025

Group Practice Office Hours (March 14th, 2025)

View Session

2 factor authenticationBAABYOD devicescall/email-forwarding featuresclinical independent contractorsEmployment Structure Trainingencrypted emailFull-Device Encryption (FDE)Google AuthenticatorGoogle DriveGoogle VoiceHIPAA compliantiPlum for HealthcareLuxSciNord VPNPolicies and Procedures manualpractice controlPsychology Today SessionsPsychology Today video chatPSYPACT telehealth practiceremote workersRequest for Nonsecure Communication formsign BAASignalSimple Practicesubpoenatransmitting sensitive documentsTresoritunsecured devicesWiFi networksXfinity

May 3 , 2024

Group Practice Office Hours (May 3rd, 2024)

View Session

1099 contractoraccess to portal formsApple mailbilling specialistclient emails and textsconnecting email addresses to login portalconsent modecopy and pasteencrypted emailgmail.comGoogle email serversGSuite accountguidance and suggestionsHIPAA appropriateHushmailincorporating Google Adsmarketing platformsno BAAnon-secure communication consentROIssharing PHIsummary of communicationTherapy Notesunsecured email

Dec 22 , 2023

Group Practice Office Hours (December 22nd, 2023)

View Session

access to EHRaccess to PHIAI Duetautomatic updatesBAA Good Faith EstimateBirdeyeblurring toolCamtasiacopy and pastedigital marketing companyEHR systemencrypted emailGoogle DriveGoogle video conferencingGoogle Workspace BAAgroup practice websiteHIPAA compliance and securityHIPAA secureinteractive chat/message featureJaneAppJaneGuideminor clientsmiscellaneous noteNDA requestnon-HIPAA entityPCT recommendationsPCT resources/servicesPHIPHI securityQuickbooksRequest for Transmission of PHI by Non-secure Means templatesaving as PDFsaving email communicationssign BAASimple Practice scheduling softwaresuperbillvirtual therapy group

Nov 17 , 2023

Group Practice Office Hours (November 17th, 2023)

View Session

archiving emailsclient referralsCommunications Security Policyencrypted emailGoogle Workspace / GSuiteHIPAA compliantInformed Consentno BAAnon-secure communication consentPauboxPHIpotential data breachesrelease of informationSimple Practiceterminating staffterms of servicethird-party apps/websitesTLSzynnyme

Sep 1 , 2023

Group Practice Office Hours (September 1st, 2023)

View Session

AI policybookkeepingdata exportencrypted emailgeneric responses to Google reviewsGoogle Workspace / GSuiteGoogle Workspace appointment scheduleHIPAA compliance and securityHIPAA compliantHIPAA log transferHushmail to Google WorkspaceLuxSciMicrosoft Office 365 Enterprisenew client consultsnon-secure forms of communicationoverpaymentpermission to recordpractice management systemsre-signing consent formsrecommended security settingsSimple Practiceswitching EHRsupdate

May 27 , 2022

Group Practice Office Hours (May 27th, 2022)

View Session

1-to-1 callingbusiness insurancedownloading software/appsencrypted emailGoogle VoiceHIPAA compliantHIPAA concernsHiscoxiPlumJoomiaLuxScinonsecure communication formsoptions other than Google formsresponding to escrow emailsecure forms providerseparate consent form for non-secure emailSimple Practicesupplement traditional phone systemuploading intake forms

Jan 7 , 2022

Group Practice Office Hours (January 7th, 2022)

View Session

AcuityArchived User LicenseBAAbilling systemcall forwardingcard transaction systemcross-signaturesemail servicesencrypted emailGoogle VoiceGoogle Workspace / GSuitegroup meetupsHIPAA compliantinstalling appsIntakeQJotformLuxScioffboardingout-of-office email auto-replyPHIRagicrecommendationsROIsschedulingsecure platformsSimple PracticeSquarespace Schedulingtext service

Oct 15 , 2021

Group Practice Office Hours (October 15th, 2021)

View Session

advising tipsage of consentBAAclient seeing two therapists for same issueclient with violent historycloud storageconcerns for safetyconfidentiality concernsconsent paperworkcontractorCritical Data Backup column of the Third-Party Vendors sheetdata backupData Backup & Confirmation Logdefining access permission structuresdetermine if psychotherapy notes are legally protectedEHRencrypted emailencryption add-onforcing use of HP SMART for scanningGoogle My Business pageGSuite BusinessHIPAA compliant programsHP business supportHP printers/scannersindependent contractorsinsurance billable serviceletter stating leave and possible referralslocked out of accountmaking mistakesminor clientsminors able to consentmonitor suspicious accessoffer virtual workshopsoffering groups and workshopsonline reviewsout of stateparticipants outside the statePCT contractor modelPCT IC modelPHI responsibilityprogress notesRater8reach age of consentrecords requestrelease of informationreset passwordReviewing Access Logssafety issuesetting password policiessign BAASimple Practicespecific law or ethics codestaff leavingstandard practicestate licensure constraintsstate of residence vs state of practicesubpoenatransfer clients to different cliniciantransitioning contractors to employeesviolate ethical standardswebsitewhat constitutes solicitationwho signs consentwithin a private practice setting