Mar 26 , 2026

Group Practice Office Hours (March 26th, 2026)

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Admin consolecloud storageCritical Data Backup column of the Third-Party Vendors sheetensuring password protectionGoogle Workspace / GSuiteGoogle Workspace / GSuite 1PasswordHIPAA compliance and security Establishing and Maintaining Security of Online Servicesimporting datamanually input passwordspractice owned devicesrisks of autofill password functionSimple Practiceweekly access log reviews

Feb 19 , 2026

Group Practice Office Hours (February 19th, 2026)

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accessing PHIAI advancementBAA for VPN serviceclass action lawsuitclinician outside of practicecost effective optionsDigital Care Solutionsencrypted emailFCC investigationformal 1099 positionHIPAA compliantLuxSciOiva Healthpaying outside therapistPCT guidance and supportrequired updatessecure emailsharing data with big tech companiesSimple PracticeSubstance Use Disorderssupervising therapistW2 pre-licensed employee

Jan 8 , 2026

Group Practice Office Hours (January 8th, 2026)

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addendumAdmirra (previously Practice Axis)AI frameworkBAAclient consentclinical errorsCustomer Relationship Management (CRM)Documofollow-up questiongrammar and spellingHIPAA and professional ethicsintegrated (quasi) fax serviceJane Guidelaws and regulationsnew EHR featuresNotice of Data IntegrityPCT recommendationsrectify documentation issuesrequest edits buttonSimple Practicesummary / dictation toolTherapyNotes' built-in AI toolunlocking session notesvideo recording sessionswriting case notes

Dec 23 , 2025

Group Practice Office Hours (December 23rd, 2025)

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apply for BAABasic Google WorkspaceCertificate-based end-to-end encryptionclients recording themselvescoordinating caredeleting accountsDropboxDropbox file transfereating disordersEnterprise standardevidence based treatmentsExposure and Response Prevention (ERP)Google VaultGoogle Workspace-Archived Userhardening network and security settingsHIPAA compliantoffboarding clinicianPHI securityProlonged Exposure (PE)recording virtual sessionsRecovery RecordS/MIME encryptionsigning consent formSimple Practiceteletherapythird-party apps/websitesTLS encryptiontrack client eating patternsTresoritupgrade to EnterpriseZoom BAAZoom Health

Jun 19 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (June 19th, 2025)

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age of consentannual consent requirementsclient records requestcloud storageconfidentialityconsent formscoordinating careelectronic consent formsemailing group participantsEmotional Support Animal letteremotions education classEric-Day Sessionfamily member individual therapyHIPAA compliance and securityHIPAA compliantInformed Consentintegrated contact formlegalities/logisticsliability concernslooking up a patient on case searchMonarchnon-healthcare groups vs. healthcare groupsnot licensed in stateOptumrelease of information forms (ROI)retaining records requirementsscheduling potential clientsshredding filessigned ROIsSimple Practicestatement of confidentialitysuicidal client concernsteen clientstherapists discussing family dynamicsTherapy Appointmentunencrypted communicationupdated feesupdated practice policiesupdated signaturesuploading to EHRWellmark

May 8 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (May 8th, 2025)

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"""no secrets"" policy"1PasswordA Law & Ethics Approach to Working with Suicidal Clientsaccessing PHIAetna Medicare patientsAI toolsannual medicare risk adjustment data reviewauditschart accessclient satisfaction surveyscompliance policiesconsent formscontains no PHIcouple and individual therapycouples therapydecline to sign emergency contact formemergency contactemergency serviceencrypted emailEric-Day Sessionethical standardsexecute BAAexecuter of professional willFathom AIGDPR-compliantGoogle/Apple sign-inheightened suicide riskHIPAA compliantHushmailinformed consent policyintimate partner violence (IPV)iPlumlegal obligationslegal/ethical considerationsLegally Practicing Across BordersPCT guidancePCT recommendationsphysical storagepositive and insightful feedbackpsychotherapy notesrecords releaserelease of information formsrisk assessmentssafety planningschedulingsigned ROIssigning into telehealth platformSimple Practicesocial media platformssponsor ACT/IPS programsstandard of practicestoring passwordsstoring will electronicallytechnology disruptionsteletherapytherapy sessionsTherapyNotestranscriptsupdating passwordsupdating signaturesverifying a client's identityZoom Health

Mar 27 , 2025

Group Practice Office Hours (March 27th, 2025)

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Blue Cross Blue Shieldclient data storagediagnostic dataHIPAA compliance and securityIntuitPCI compliantQuickbooksRisk Adjustment Validation ProgramSecurity MetricsSimple Practicethird-party vendorsvendor payments

Mar 14 , 2025

Group Practice Office Hours (March 14th, 2025)

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2 factor authenticationBAABYOD devicescall/email-forwarding featuresclinical independent contractorsEmployment Structure Trainingencrypted emailFull-Device Encryption (FDE)Google AuthenticatorGoogle DriveGoogle VoiceHIPAA compliantiPlum for HealthcareLuxSciNord VPNPolicies and Procedures manualpractice controlPsychology Today SessionsPsychology Today video chatPSYPACT telehealth practiceremote workersRequest for Nonsecure Communication formsign BAASignalSimple Practicesubpoenatransmitting sensitive documentsTresoritunsecured devicesWiFi networksXfinity

Feb 20 , 2025

Group Practice Office Hours (February 20th, 2025)

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1099 contractoraccess company Google WorkspaceDNS errorsDNS permissionsEHR softwareencryption levelsFlodeskformer employeeHIPAA compliance and securityHIPAA compliantHushmail to Google WorkspaceKeapLuxScinewsletter platformsnonsecure communication formspersonal Google Drive security concernsPracticeQrecommended alternativesrecords subpoenarelease of recordsSessions HealthSimple Practicesocial mediaterms and conditionsTherapy Notesuploading video files

Dec 13 , 2024

Group Practice Office Hours (December 13th, 2024)

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archiving clinician informationassessment toolsclosing practicecombined income streamdata storagedictation softwaredifferent rolesEHR accessexporting dataFacebookfielding questions onlinegeneral liability insuranceHIPAA considerationsHIPAA securehosting eventsinterjurisdictional practicelegal consentlegal consultationlegal/ethical concernslogistical questionsmaternity leaveMSOoffboarding clinicianoffers BAAparental consentprogress and process notesreplying to questions via Facebookreverse contractor modelreview access logsROIsSaaS Reverse Contractor ModelSimple Practicesoftware expensessystem-level and record-level informationtelehealth sessionsTherapy NotesTOStyping accommodationsWashington legal case