Aug 28 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (August 28th, 2025)

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AI scribesappoint therapist representativeconfidentiality concernsconflict of interestconsiderations and concernscontract terminationcouples therapydesignated executerdocument consent to enter client portalEHR systemembedding contact formEric-Day Sessionfamilies scheduling same clinicianfollow-upGoogle sheetsgroup practice Tax IDHIPAA compliance and securityHIPAA compliantHIPAAppropriatein-network practiceincapacitation or deathinitial contactlegal/ethical considerationsmodified telehealth consult consent formNotice of Privacy Practicesoffice access codesonboarding processpaper and electronic file accessPCT and Eric recommendationsPCT resourcesPHI risksProfessional Disclosure Statementprofessional will servicesprotect PHIPsychology Today profilepsychotherapy notesreassign clinical supervisionreceive call/voicemailRegence insuranceSimplePracticesolo practice Tax IDsolo practitionersupervisor / supervisee relationshipterminating insuranceTheraclosure's BAAtransferring clients to solo practice

Jul 18 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (July 18th, 2025)

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Accounts Receivables representativeAI engineBAA with Applebilateralstimulation.io appbuilt-in platform calendarComputers and Innovative Management Inc.contains PHIcontract regarding insurancecontracting out billingdeleting PHI from devicesEAP providerEHREric-Day Sessionfactory resetfree version vs. paid versionGoogle Analyticshandwritten notesHIPAA compliance and securityHIPAA compliantHIPAA considerationsin-session notesinformed consent documentsJane appKyra Engagelaptop repairsLyra HealthMailChimpmajor insurance companiesnotifying clientsoffers BAAOpen EvidencePCT and Eric recommendationspossible data breachprotecting PHIred flagsreMarkablescheduling appointmentsseamless integrationssecurely destroy soft filessecurely storedSimplePracticesynched to EHR calendartaking private pay clientstermination of careTherasoftuniversal informed consent

Jul 3 , 2025

Group Practice Office Hours (July 3rd, 2025)

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appointment remindersBAACase Searchgoogle calendar & schedulingGoogle formsGoogle Workspace BAAHIPAA compliantnon-secure communication consentPCT guidance and supportpersonal Psychology Today profilePHI securityrecommended practicessharing providers' directory profiles

Jun 19 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (June 19th, 2025)

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age of consentannual consent requirementsclient records requestcloud storageconfidentialityconsent formscoordinating careelectronic consent formsemailing group participantsEmotional Support Animal letteremotions education classEric-Day Sessionfamily member individual therapyHIPAA compliance and securityHIPAA compliantInformed Consentintegrated contact formlegalities/logisticsliability concernslooking up a patient on case searchMonarchnon-healthcare groups vs. healthcare groupsnot licensed in stateOptumrelease of information forms (ROI)retaining records requirementsscheduling potential clientsshredding filessigned ROIsSimple Practicestatement of confidentialitysuicidal client concernsteen clientstherapists discussing family dynamicsTherapy Appointmentunencrypted communicationupdated feesupdated practice policiesupdated signaturesuploading to EHRWellmark

Jun 13 , 2025

Group Practice Office Hours (June 13th, 2025)

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BYOD checklistconfidentialityemailing group participantsemotions education classHIPAA compliance programHIPAA compliantInformed Consentlegalities/logisticsnon-healthcare groups vs. healthcare groupsnot licensed in stateWindows 11 Home

Jun 6 , 2025

Group Practice Office Hours (June 6th, 2025)

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back-up planestablished protocolsGoogle MeetGoogle VaultGoogle Workspace BAAHIPAA authorization formHIPAA complianceHIPAA compliance and securityHIPAA compliantLogitech Captureonline resource for working with kidsPCT guidance and supportPCT recommendationsPHI Data Backuprecording virtual sessionstelehealth sessionsTherapist Aidtherapy games and toolsTherapyNotes

May 30 , 2025

Group Practice Office Hours (May 30th, 2025)

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ADA-compliant and accessible websitesadministrative tasksBAAGoogle MeetHIPAA compliantinterns and provisionally licensed cliniciansmulti-participant video sessionsnote writingPCT recommendationspolicies and proceduresRegistering Remote WorkspaceScribe toolsession coding tutorialssupervision requirementsTherapy Notesvideo recording sessionsvirtual sessionswriting how-to guides

May 8 , 2025

Eric Ström, JD PhD LMHC Group Practice Office Hours (May 8th, 2025)

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"""no secrets"" policy"1PasswordA Law & Ethics Approach to Working with Suicidal Clientsaccessing PHIAetna Medicare patientsAI toolsannual medicare risk adjustment data reviewauditschart accessclient satisfaction surveyscompliance policiesconsent formscontains no PHIcouple and individual therapycouples therapydecline to sign emergency contact formemergency contactemergency serviceencrypted emailEric-Day Sessionethical standardsexecute BAAexecuter of professional willFathom AIGDPR-compliantGoogle/Apple sign-inheightened suicide riskHIPAA compliantHushmailinformed consent policyintimate partner violence (IPV)iPlumlegal obligationslegal/ethical considerationsLegally Practicing Across BordersPCT guidancePCT recommendationsphysical storagepositive and insightful feedbackpsychotherapy notesrecords releaserelease of information formsrisk assessmentssafety planningschedulingsigned ROIssigning into telehealth platformSimple Practicesocial media platformssponsor ACT/IPS programsstandard of practicestoring passwordsstoring will electronicallytechnology disruptionsteletherapytherapy sessionsTherapyNotestranscriptsupdating passwordsupdating signaturesverifying a client's identityZoom Health

Apr 18 , 2025

Group Practice Office Hours (April 18th, 2025)

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analytics trackingbasic membership vs. plusbulk email marketingcollect IP addressesCustomer Relationship Management (CRM)data collectionGoogle AnalyticsGoogle VidsHIPAA compliantHIPAA secure marketingLoomNord VPNNordVPN subscriptionoffers BAAPCT recommendationsscreen recordingsecure phone and emailsigned BAASimpleAnalyticsTherapy FlowVoIP service

Apr 11 , 2025

Group Practice Office Hours (April 11th, 2025)

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age of consentbecoming legal adultCAMS approachdata access and patient privacyEHR accessfront desk phoneHIPAA compliantinsurance coding auditsinsurance companiesiPlum phone servicelegal obligationsminor/adolescent clientprocess paymentsprotect PHIQuality Management Departmentreview recordsscheduling potential clientsshared iPlum numberSimple Practice BAAStripe BAAsuicidal ideationteen clientstemporary accessunencrypted communication