Feb 26 , 2026 Eric Ström, JD PhD LMHC Group Practice Office Hours (February 26th, 2026) View Session access log reviewsaccessing PHIadmin email accountsAI for note writingBAA for VPN serviceclinician outside of practiceEric-Day SessionFirefliesformal 1099 positiongoogle workspaceinformation retentionissuing superbillslegal/ethical considerationsLegally Practicing Across Borderslicensed user vs. userliving/traveling overseasLMHC in Washington Statelowering rate/feemonitoring emailmoving abroadmulti-state licensedOpt-in Contact FormOtter.aiout-of-network (OON)paying outside therapistPCT 2025 Cross-Jurisdictional coursepost-retirementprivate pay modelprivate pay vs. insurance basedprofessional will executerreplace will executerresponsibility to informsecure contact formsecurity of Simple PracticeShared DriveSimplePracticesuperbill reimbursementsupervising therapisttranscriptsW2 pre-licensed employeewait and cancellation listswebinars and training
Mar 12 , 2026 Dr. Maelisa McCaffrey Group Practice Office Hours (February 12th, 2026) View Session Aetna InsuranceAI for note writingcatching up notes in EHRchanging an Adjustment Disorder DXdocumentation requirementsDr. Maelissa McCaffrey SessionEvernorthin-session notesinsufficient documentationinsurance companiesinsurance raise requestintake/assessmentsjustifying medical necessitymaintenance/supportive therapymedical necessity wording / requirementsNOS (Not Otherwise Specified) diagnosisprogress notessigned documents via client portalsubstance abuse assessmenttelehealth consent documentstelehealth sessionstherapist locationtrashing paper and electronic notestreatment plan goalstyped signaturesunlocking and amending clinical notes
May 23 , 2025 Dr. Maelissa McCaffrey Group Practice Office Hours (May 23rd, 2025) View Session accessing and changing documentationAI for note writingappend progress notesauditing and monitoringauditsBreach Notification Ruleburden of note writingclient billingclient consentclient suicide documentationclients subjective reportcompromised PHIcopying and pastingdocumentation standardsdocumenting chargesdocumenting contact between sessionsdocumenting initial inquiries from prospective clientsdocumenting progress of longterm clientsDr. Maelissa McCaffrey SessionEmotional Support Animal letterEOBethical standardsGoogle DriveGoogle FormHIPAA compliance and securityHIPAA covered entityinformed consent documentinsurance companiesInternal Family Systems (IFS)Internal Family Systems (IFS) protocolliability concernsmail containing PHImedical setting vs. mental health servicesNote taking softwareobjective contentopened mailPCT guidancePCT recommendationsPCT wayprogress notespronoun documentationpsychological/neuropsychological testing servicesPsychology Todayrepercussionsself-pay practicestorage requirementsstoring PHItimestamped changesusing AIwaiting fee