Jun 4 , 2026 Session 561: Eric Ström, JD PhD LMHC Solo Practice Office Hours (June 4th, 2026) View Session backup internet connectionsbreach of confidentialitybuilt to comply with HIPAAcellular hotspotsChatGPTclinical supervisorconnecting devices to WiFidiagnosis codedocumentation requirementsdocumenting initial inquiries from prospective clientsdocumenting substance use (not abuse)documents and devices locked upEric-Day Sessionfamily psychotherapy without client presentHIPAA compliance and securityHIPAA compliantinformed consentinsurance companiesintake coordinatorlegal/ethical considerationsmarketing vs. actual security infrastructuremedical emergency during telehealthminor/adolescent clientnetwork security standardsnon-HIPAA entityNotice of Privacy Practices (NPP)parent providing informationparent-only intake sessionsPCT guidancePCT resources/servicespersonal hotspot requirementspotential legal/ethical concernspractice policypractitioner protectionsprotections in placepublic wifiremember and summarize sessionsresponsibility of informing clientssecurity measuressubstance use disorderssuperbillsupport client-directed AI assistance for therapytherapists scope of responsibilitytreatment summariesUndertoneVPN necessaryWorkforce ManualZoom transcripts
Apr 16 , 2026 Session 554: Eric Ström, JD PhD LMHC Solo Practice Office Hours (April 16th, 2026) View Session 'My Notes'Breach Notification Rulebusiness consultationChatGPTcovered by BAAData Storagedifferent groups/tiersdual licenseEric-Day Sessionformer employee's clientHIPAA compliance and securityHIPAA compliantinsurance companieslegal/ethical considerationslowering rate/feeno BAAPCT and Eric recommendationspracticing abroadprivate pay clientsprogress notesremote therapy from Swedensuperbill reimbursementSwedish tax lawsZoom AI tanscription
Jan 1 , 1970 Session 545: Dr. Maelisa McCaffrey Office Hours (February 12th, 2026) View Session Aetna InsuranceAI for note writingcatching up notes in EHRchanging an Adjustment Disorder DXdocumentation requirementsDr. Maelissa McCaffrey SessionEvernorthin-session notesinsufficient documentationinsurance companiesinsurance raise requestintake/assessmentsjustifying medical necessitymaintenance/supportive therapymedical necessity wording / requirementsNOS (Not Otherwise Specified) diagnosisprogress notessigned documents via client portalsubstance abuse assessmenttelehealth consent documentstelehealth sessionstherapist locationtrashing paper and electronic notestreatment plan goalstyped signaturesunlocking and amending clinical notes
May 23 , 2025 Session 507: Dr. Maelissa McCaffrey Office Hours (May 23rd, 2025) View Session accessing and changing documentationAI for note writingappend progress notesauditing and monitoringauditsBreach Notification Ruleburden of note writingclient billingclient consentclient suicide documentationclients subjective reportcompromised PHIcopying and pastingdocumentation standardsdocumenting chargesdocumenting contact between sessionsdocumenting initial inquiries from prospective clientsdocumenting progress of longterm clientsDr. Maelissa McCaffrey SessionEmotional Support Animal letterEOBethical standardsgoogle drivegoogle formHIPAA compliance and securityHIPAA covered entityinformed consent documentinsurance companiesInternal Family Systems (IFS)Internal Family Systems (IFS) protocolliability concernsmail containing PHImedical setting vs. mental health servicesNote taking softwareobjective contentopened mailPCT guidancePCT recommendationsPCT Wayprogress notespronoun documentationpsychological/neuropsychological testing servicespsychology todayrepercussionsself-pay practicestorage requirementsstoring PHItimestamped changesusing AIwaiting fee
Sep 5 , 2024 Session 471: Do I need to sign a BAA with LeadingReach? View Session AlmaBAAEHR systemHeadwayhospital referralsinsurance companiesLeadingReachonline fax systemPCT recommendationspros and consself billingstreamline billingswitching EHRtheranestTherapy Notes
Sep 30 , 2021 Session 320: Is PCT aware that Zoom now provides a BAA for Pro accounts? View Session "14"" vs 15"" monitor"access to recordsCC vs BCCclinical work via videoconferencingconfidentially storing research dataContact Share Appcouples sessionsdashlanedocumentation requirementsexporting infoGoogle workspaceGsuiteHIPAA breachHIPAA complianthushmailHushmail formsincorrect patientInformation Blocking / Open Notes Rulinginsurance companiesKeeperlastpassmobile office checklistpassword managementpro accountsprovides a BAArecords requestretiring from practiceROIsecure emailSimple PracticeZoom
Apr 15 , 2021 Session 296: Is sending a passworded file in email HIPAAppropriate? View Session authorizationcarepathscollecting fees in advanceconsultation fileEHRePHIExcel password protectedGoogle workspaceHIPAA compliantInformation Blocking / Open Notes Rulinginsurance companiesLegally Practicing Across Bordersnotes with PHIonc certifiedpracticing across state linesrecommendationsrisk analysis toolslide pay scaleSolo practitionerstrictly-telehealth providertemporary/covid/emergency rules
Aug 6 , 2020 Session 260: Are solo practices held to the same standards as groups concerning self/business analyses and documentations? View Session apps that store dataBAAclinically assessing diagnostic/therapeutic needscombined consentcompliance issuescontact formCOVID-19doxy.meecobee smart thermostatEnhanced dictationgetting rid of office spacesGoogle MeethushmailIllinois lawincreased internet speedinsurance companiesintake paperworkinternet issuesjurisdiction to practicelicensed in two statesluxsciMacsmask requirement lawmodem/routerNetgear AC 1900 Wifi Cable Modem Routernewsletter sign-upsNord VPNnot able to pick up on important non-verbal cuesnotifying clients without HIPAA breachonline notespassphrasepassword managementPassword Protectedpersonal infopictures of insurance cardspolicy and procedures manualpracticing across state linesPracticing via Telemental Health III: The Clinician-Client Relationshipprivate practicepsychology.comrenting from Regussafeguarding PHI in the event of unplanned deathsecure messagingsecurity of PHIself/business analyses and documentationssign forms onlineSolo practitionersolo vs group practicessquaresticky notes appTelehealth in IdahoTelehealth in North Carolinatelemental health certificationtemplatestransitioning to telehealthvoice controlWiFi capable alarm systemZoom
Jul 30 , 2020 Session 259: Is there any precedence for a therapist who lives in an RV and has no residence? View Session AcuityBAABOX accountBSAconnectivity issueseffectiveness of teletherapy vs face-to-faceEncryptedexternal driveFace-to-faceGoogle Calendargoogle driveGsuiteinsurance companiesmobile hotspotMovavipaying with a checkphipracticing across state linesrelease formstate licensed/qualified practitioners living overseasTeletherapytransferring stored filestwo service locations in two different stateswifiworking remotelyYellowscheduleZoom
Jul 20 , 2020 Session 258: I'm searching for an 'audit tool'....is there such a thing? View Session Amazon's Alexa search algorithmsaudit toolBAAbilling documentsbusiness addresscertification coursesCEUschat optionsclient communicationsclient recordscloud basedComcastconsent formsconsultingcontact formcontingency plancovered entitydeleting files from a USB driveEHREncryptedfree versionGDriveGetDearDocgodaddygoogle formGPayGsuitehipaahipaa secureHIPAA Security RulehushmailInstagraminsurance claim formsinsurance companiesinsurance verificationipad miniKillDiskMac AirNotabilitypaper to electronic filesphipost COVID-19practice locationprotonmailregular emailsecure emailService PlanSignature pageSimple Practiceswitching emailsTeletherapyvirtruwalk'n'talksweb domainWeRecoverWord document
