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Mar 19 , 2026

Session 550: Eric Ström, JD PhD LMHC Office Hours (March 19th, 2026)

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4-digit passcodeAI use in the industrycharging work phonecontingency plansdestroying recordsdownloaded paper copy of client infoEric PSAEric-Day SessionHIPAA-compliant data packageinternet and power lossiPlumout-of-state clientpassword and 2FAremote workrental carservices providedstate regulationswireless chargers

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Mar 12 , 2026

Session 549: Office Hours (March 12th, 2026)

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4 digit passcode/face recognitionCapeEHR accessiPlumlegal/HIPAA issuemobile phone securityPCT Wayprinter storing PHIprofessional executor servicesafeguards and considerationsSolo practice Policies & Procedures manualstaying logged in vs. logging outText Messaging Campaign Registration (TCR)Theraclosure

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Mar 5 , 2026

Session 548: Office Hours (March 5th, 2026)

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AI platformsappointment email/text remindersbackup laptopbilling systemsChatGPTcivilian surveillanceClaudeclient portalcontact formData StorageDepartments of Health and Human Services (DHS/DHHSdestroying recordsEHR recommendationsgather new input for improved outputGoogle Workspace DriveHIPAA-informedhushmailinterpersonal interaction guidanceMicrosoft loginnew notice of privacy practicesno internet connectionnon-cloud basednon-secure communication formsNordVPNon-boarding and current clientsonline claims submissionsout-of-state clientPCT recommendationsPCT Wayservices providedSimple PracticeSiri privacy concernsstate regulationstelehealth appointment linksTherapy FinderWindows 11 Home OSWindows 11 pro

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Feb 26 , 2026

Session 547: Eric Ström, JD PhD LMHC Office Hours (February 26th, 2026)

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access log reviewsaccessing PHIadmin email accountsAI for note writingBAA for VPN serviceclinician outside of practiceEric-Day SessionFirefliesformal 1099 positionGoogle workspaceinformation retentionissuing superbillslegal/ethical considerationsLegally Practicing Across Borderslicensed user vs. userliving/traveling overseasLMHC in Washington Statelowering rate/feemonitoring emailmoving abroadmulti-state licensedOpt-in Contact FormOtter.aiout-of-network (OON)paying outside therapistPCT 2025 Cross-Jurisdictional coursepost-retirementprivate pay modelprivate pay vs. insurance basedprofessional will executerreplace will executerresponsibility to informsecure contact formsecurity of Simple PracticeShared DriveSimplePracticesuperbill reimbursementsupervising therapisttranscriptsW2 pre-licensed employeewait and cancellation listswebinars and training

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Feb 19 , 2026

Session 546: Office Hours (February 19th, 2026)

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AI Note Takeravastbilling optionscarrier registrationclinical contingenciescurrent EHR retiringdigital nomad gray zonesGoogle CalendarGoogle contacts not covered by BAAGryphonGsuiteguest networkHIPAA security remindersinsurance based practiceiPlumissuing superbillsLMHC in Washington Statemalpractice insurancemesh Wifi systemmoving abroadno BAANordLayerout-of-network (OON)overseas telehealthPCT 2025 Cross-Jurisdictional coursePCT guidancePCT suggestionspost-retirementprivacy concernsprivate pay vs. insurance basedprofessional will executerrecords maintenance after retirementreplace will executerresponsibility to informshort-term remote workSimple PracticeSolo practitionerstate licensed/qualified practitioners living overseastechnical issuestelehelath practice setupText Messaging Campaign Registration (TCR)text use casetreatment plansvpn

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Jan 1 , 1970

Session 545: Dr. Maelisa McCaffrey Office Hours (February 12th, 2026)

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Aetna InsuranceAI for note writingcatching up notes in EHRchanging an Adjustment Disorder DXdocumentation requirementsDr. Maelissa McCaffrey SessionEvernorthin-session notesinsufficient documentationinsurance companiesinsurance raise requestintake/assessmentsjustifying medical necessitymaintenance/supportive therapymedical necessity wording / requirementsNOS (Not Otherwise Specified) diagnosisprogress notessigned documents via client portalsubstance abuse assessmenttelehealth consent documentstelehealth sessionstherapist locationtrashing paper and electronic notestreatment plan goalstyped signaturesunlocking and amending clinical notes

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Feb 5 , 2026

Session 544: Office Hours (February 5th, 2026)

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business email footerdisclosure formphiSecurity RemindersSimple Practice client portal messageunsecured communication

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Jan 29 , 2026

Session 543: Office Hours (January 29th, 2026)

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billing scamiMessage or SMSphishing texts

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Jan 22 , 2026

Session 542: Office Hours (January 22nd, 2026)

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Google AuthenticatoriPlumpersonal phonesandboxed appssecure calls and voicemailssecure texting practicesseparate Apple IDsvoipvpn

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Jan 15 , 2026

Session 541: Office Hours (January 15th, 2026)

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AI Note TakerBAABAA needsBitwardenclient portalCloud Backupcomputer repairGoogle CloudGoogle workspaceHIPAA considerationsiPlumlegal and ethical risksmanaging account logisticspassword managerPCT recommendationspersonal tasks and work tasksprovides a BAAsecure messagingseparate personal and business accountsSimple PracticeSubscriptiontexting compliance vs. call/voicemail. complianceupdating Communications Policy

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