Jan 15 , 2026

Session 541: Office Hours (January 15th, 2026)

View Session

AI Note TakerBAABAA needsBitwardenclient portalCloud Backupcomputer repairGoogle CloudGoogle workspaceHIPAA considerationsiPlumlegal and ethical risksmanaging account logisticspassword managerPCT recommendationspersonal tasks and work tasksprovides a BAAsecure messagingseparate personal and business accountsSimple PracticeSubscriptiontexting compliance vs. call/voicemail. complianceupdating Communications Policy

Jan 8 , 2026

Session 540: Office Hours (January 8th, 2026)

View Session

(EILO) Exercise-induced Laryngeal Obstructionapp downloadsbusiness and personal phone linesCanadian-based servicescloud-based hostdigital medical reportdoxy.meEvaluation ReportGlobal Digital CompacthushmailiPlumoffice Google Workspacepersonal Google Workspace accountphirecord sessionsRequest for Electronic Communicationsecure messagingseparate Apple IDssigning consent forms electronicallyspeech-language pathologistssync across devicesU.S. government accessvideo content

Dec 4 , 2025

Session 535: Office Hours (December 4th, 2025)

View Session

app downloadsasset linkassets from meetingclient securityConsent to Video Recordcontains PHIensuring encryptionfee calculationsGoogle Business Mail encryptionGoogle PhotsGoogle PixelGoogle workspaceGoogle Workspace BAAhipaa complianceiPlumobtaining Informed ConsentpauboxPCT recommendationsphireporting varying work hourssecure messagingseparate encryption servicesharing session video clipsStripe invoicetype-in description optionupdating Security Policies and ProceduresvirtruZoom notificationsZoom Screen ShareZoom whiteboardZoom Whiteboard screenshots

Oct 16 , 2025

Session 528: Office Hours (October 16th, 2025)

View Session

accessing clients informationbusiness relatedDepartment of Homeland SecurityEncryptedGoogle Workspace DriveGraphitehushmailiPhone NotesiPlumIvyPayjudicial blockMedicaidpersonal Google drivephiphone security settingsprivacy and security settingsprivacy issuessecure messagingsecurely transferring filessecurity settingsSeparate WiFi from householdsharing notessignalSnopesstate-funded healthcare program recipientstelehealth platformsvirus/malware/spywareWhatsApp

Sep 11 , 2025

Session 523: Office Hours (September 11th, 2025)

View Session

antivirus programsauthenticator appcloud storagecodes saved to Google accountcost effective optionsFaxagegodaddyGoogle workspaceHIPAA compliantiPlumold Outlook emailorganization contact emailPCT recommended security behaviorsphiphone/voicemailRingRxscam potentialscanning hard copiesscanning photo IDscreening online contactssecure messagingSimple PracticeSpruceSpruce's Higher level planSquarespace domainTalkrouteTime Machine backupupload documentswebsite and domain protection

Sep 4 , 2025

Session 522: Office Hours (September 4th, 2025)

View Session

15 minute fit assessmentBrother Printercloud storagecontinue services on deploymentdeployment questionsDSM for diagnosing/referencingGoogle Workspace BAAGoogle Workspace subscriptionhardened devicesHIPAA compliantiCloudImage CaptureKindle AppKindle Reader web browserlocal C drivemodified telehealth consentNAPS2no cloud connectionsnon user-friendlyNotice of Privacy Statementspatient in militaryPCT guidancePCT recommendationsPCT recommended security behaviorsPCT suggestionspersonal Amazon accountprinter and scannerprinting documentsscanning documentssecure messagingsecure websiteseparate document issuessetting up HIPAA security configurationsshared foldersSimple Practice Embedded Integrated Contact Formsoftware locally downloadedSolo practitionerSquareSpacesufficient documentationTalkroute

Mar 28 , 2024

Session 448: How do I enable my successor to be able access what they need to if I can't share my password with them?

View Session

addendumcontact formsGoogle FormsGoogle workspace emailHIPAA compliantlegal disclaimersluxscinon-signed BAAspassword sharingreviewing BAAssecure communicationsecure messagingSimple PracticeSprucesuccessorsTeletherapyTerms of Servicevirtual assistant

Jul 13 , 2023

Session 412: Is it HIPAA compliant to search or login to services incognito?

View Session

Acuityauto connect to public WiFiBAAbusiness bank informationcloud storagecreating invoicescustom BAAdocs and excel sheets without PHIElectronic Federal Tax Payment Systemethernet cable connectionFloridaGoogle domainsGoogle workspaceguidance on out-of-country practice risksHIPAA complianthushmailincognito modeIRS direct payIRS.gov/Paymentslogging in to servicesMcAfee VPNminutes of session vs. standard billable minutesnon-standard session lengthsnot accepting insurancepaper filespaying taxesphiphishing emailsprivate practiceprofessional executors contacting clientsproviding diagnosessaved on USBscheduling softwaresecure messagingshared business WiFiSimple PracticeSprucestoring passwordssuggestionstelehealth servicesvpn

Jun 1 , 2023

Session 406: Do you feel it’s more secure to use Spruce to email over Gmail?

View Session

alternative app storageBill Flashbilling servicecash onlydocument session lengthdownload appseducational versus healthcare related purposesEHRemail and textingGoogle Docsgoogle driveGoogle sheetsgoogle voiceGoogle workspaceGoogle workspace emailHIPAA compliantHIPAA covered informationlegal-ethicalnext stepspersonal hotspotphone linking to GSuite contactsphone servicespublic spacesrecommendationsresourcesSafe harbor from breach notificationsecure emailsecure Google Form on websitesecure messagingsecure networksending invoicesshare contacts optionsharing and storing client informationSimple PracticeSimple Practice Telehealth linkSprucesteps to be takenstoring contactsstoring documentstelephone/audio sessionsturn off videowalk'n'talksWhatsAppWhatsApp invitation

Aug 26 , 2021

Session 315: What HIPAA-related issues should I keep in mind re: email marketing?

View Session

BAAcollecting email addressesEHRemail marketingGoogle workspaceGsuiteHIPAA compliantHIPAA-related issueshushmailluxsciMy Drivephone numberspsychology todayrecommendationssecure messagingSynching